The Constitution

/The Constitution
The Constitution2018-07-26T12:21:35+00:00

Constitution

 

C1. OBJECTS: This Association is called the Burton-on-Trent Mutual Angling Association, and shall consist of any number of members the committee may deem expedient for the working of the Association from time to time, from whom the committee shall elect the President and Vice-presidents. The objects of the Association shall be to

i). acquire waters by rental or otherwise
ii). preserve and improve such waters by restocking, permitting only fair and sportsmanlike angling; and limiting the size of takeable fish.
iii). encouraging and enhancing the sport of angling and the countryside

C2. MANAGEMENT: The management of the Association shall be vested in a Committee consisting of the officers of the club (Chairman, Vice-Chairman, Secretary, Assistant Secretary and Treasurer) and twelve members. The four senior members shall retire annually at the Annual General Meeting, but shall be eligible for re-election. The officers will be appointed by the committee and continue in office until they resign, or are replaced on a vote of the committee Six members of the Committee shall form a quorum and members will be active in office until the following Annual General Meeting unless a member notifies the Secretary in writing of his intention to resign. Members wishing to be considered for the committee should submit to the secretary a written CV at least two months prior to the AGM.

C3. The Committee shall meet at least six times a year to conduct the business of the Association, and shall have power to call a Special General Meeting of Members at any time.

Any three members of the Committee shall have the power to call a meeting of the Committee. One fourth of the membership of the Association shall have power to call a Special General Meeting by giving notice in writing not less than fourteen days before such meeting to the Secretary, with the object of calling it, and the Secretary shall give seven days notice to all members for all Special Meetings.

C4. The Annual General Meeting shall be held not later than the end of March and the members will be notified by a notice in the press prior to the meeting. A Statement of Accounts and Balance Sheet will be available at the meeting.

C5. The duties of the Secretary shall be to keep a register of members names and addresses, a waiting list (when necessary), a record of all meetings and discharge all other duties authorised by the Committee.

C6. The duties of the Treasurer shall be to receive all moneys and bank the same at a bank to be decided by the Committee in the name of the Burton Mutual Angling Association. He shall keep a book of income and expenditure. He shall be responsible for a statement of accounts and balance sheet which will be prepared by, or audited by, a firm of Chartered Accountants, who shall be appointed at the Annual General Meeting.

C7 Membership following season will be notified to members at the time of joining or renewal.

The club shall consist of the following classes of members viz

Ordinary Members

Life Members

Temporary Members

Complimentary Members

C8 Ordinary Membership

Persons wishing to join the club as an ordinary member shall contact the Secretary and be placed on a waiting list if necessary. Admission to ordinary membership shall be at the discretion of the committee who may refuse any application without stating a reason.

Preference is given to those living within 20 miles of Burton on Trent. The committee may subdivide the class of ordinary membership e.g. Junior, Intermediate, Senior, OAP.

C9 Life membership

The committee will offer life membership to those members over the age of 65 who have an unbroken membership record of at least 25 years. The committee may also offer life membership where this is to recognise other outstanding contributions or is otherwise in the interest of the association.

C10 Temporary membership

The committee shall have to power to elect temporary members on such terms as they may determine. Persons using a Guest day ticket or purchasing a Day Ticket (where available) will automatically be temporary members.

C11 Complimentary Membership

The committee may grant complimentary membership to any person or organisation where this is felt to benefit the association as a whole.

C12 Subscription: The committee shall have the power to determine all subscriptions or fees at their discretion according to current expenditure. Rates for the

C13. Each member will be furnished with a copy of the Constitution and General Rules, so that he cannot plead ignorance of the same; and it will be the duty of the members to report to the Secretary immediately anyone infringing the same.

C14 Expulsion / suspension

The Committee shall expel or suspend any member for conduct which, in its opinion is injurious or tends to be injurious to the interests of the association, or its objects, or its members, or angling in general, or which contravenes the Association’s General Rules.

Before a penalty is imposed, a disciplinary committee shall enquire into their conduct and they will be given a reasonable opportunity to defend and justify themselves in writing or by appearing before that committee. The disciplinary committee will, after hearing the facts, decide any penalty to be applied. The decisions will be based on a simple majority vote. All members must abide by that decision and an expelled member shall forfeit all rights and privileges of membership, but shall remain liable for any dues and debts to the association which became payable or were incurred before the date of expulsion. Members may appeal to the full committee who will review the findings of the disciplinary committee and may reduce or increase the penalty imposed. The committee’s decision is final.

C15 If any matter arises for which there is no rule or an existing rule becomes incompatible with general law or E.A. bylaws it shall be decided temporarily by the Committee, whose decision shall be binding until confirmed or otherwise at the next following Annual General Meeting. No other alteration of these rules shall take place except at the Annual General Meeting or a Special General Meeting convened for that purpose. Notice of any proposed alteration for consideration at the Annual General Meeting must be given, in writing, to any Committee member not later than 31st December. No amendments will be accepted on the night.

C16. All the property belonging to or held in trust for the Association shall be vested in not more than four members of the Association as Representative Trustees for the whole of the members of the Association and who shall be The Chairman, Vice Chairman, Secretary and Treasurer and whose duties shall be:-

  1. a) To apply all such property towards carrying out the objects of the Association or invest the same in their joint names on behalf of the Association in such manner and upon such terms as the Committee or a General Meeting may decide
    b) In particular, but without prejudice to the generality of paragraph

C16 (a), to borrow or lend moneys of the Association for the purpose of acquiring the Freehold or lease or tenancy of fishing rights with ancillary rights to be held by them as Trustees for the Association upon such security and subject to such terms and conditions as the Committee or a General Meeting may decide.
Where any document requires to be executed under seal, the Associations seal shall be affixed upon the authority of the Committee.

C17 The liability of the trustees will be limited to the assets of the Association. The officers of the club or any member of the committee shall not incur any personal liability for any duties properly carried out on behalf of the club and any officer so acting shall be entitled to be indemnified from club assets.

C18. The committee may sanction the setting up of sections of the association where this will improve the running of the club and service to members. Any sections so authorised will

  1. be run competently, keep records of meetings and where appropriate keep adequate financial records which shall be audited each year by the Club Treasurer.
    ii. set rules applicable to the running of the section
    iii. do nothing which goes against the constitution or general rules

In any matter where the section and the main committee may disagree, the ruling of the main committee will be final.

C19 Dissolution of the Association
If at any general meeting, a resolution for the dissolution of the Association is passed by a majority of the members present and again at a Special General Meeting held not less than six weeks later (of which not less than 4 weeks written notice has been given to a member at the address held by the club for that member) and at which not less than one-half of the members are present or vote by post, that resolution is confirmed by a majority of two-thirds of the members voting on it, the committee must immediately, or at such future date as specified in the resolution, proceed to realise the property of the club. After the discharge of all liabilities any proceeds from the dissolution shall be paid to one or more recognised organisation or charity chosen by the committee.